How to Sync Outlook with SharePoint?

By admin News

Published by Jacob Martin on September 4, 2015

MS share point help in the increment of productivity in your business with management project, sharing data and features of organization. Those who use MS outlook as a communication tool can synchronize it with SharePoint for advanced partnership. Management enables you to examine SharePoint libraries, task lists and contact list using Outlook.

Synchronize Outlook with a SharePoint Library

Synchronizing your SharePoint library by way of Outlook allocate you to exertion with credentials in an offline surroundings. It is functional if you want to amend documents, but can’t dig up online to right to use the SharePoint library. For synchronizing library, unbolt your browser and go to your SharePoint site, then hit it off on the name of the preferred library. You can also hit upon the fitting library by clicking “Site Actions” and “View All Site Content.”

Later than deciding on a library, choose “Library” tab. Click “Connect to Outlook” below the Connect & Export heading. Click “Allow” and “Yes.” Locate the harmonized library in Outlook by getting on with SharePoint Lists in the direction-finding pane.

Synchronize Outlook with a SharePoint Task List

In SharePoint, a charge list facilitate you maintain pathway of essential dates and enlargement milestones. Synchronizing obligation evidence by means of Outlook lets you administer the directory offline. You can generate, update, dole out and delete tasks while functioning in Outlook.
To synchronize a task list, navigate to your SharePoint site and click on the desired task. Alternatively, find the task list in the View All Site Content pane. Click the “List” tab, then click “Connect & Export” and “Open in Outlook.” Click “OK.” Look for the task list in the Other Tasks section on the To-Do Bar or the Navigation pane.

Synchronize Outlook with SharePoint Contacts

Synchronizing SharePoint contacts through Outlook permit you to effort with your write to list offline. When running with a synchronized contact list, you be able to systematize contacts, add or fluctuates contact in sequence or send gathering requests. You can also throw contacts emails or call them by means of Microsoft Office Communicator.
To bring into line a contact list, go away to your SharePoint site. Connect the most wanted contact list. Click the “List” tab, then click “Open in Outlook.” And hit “OK.” The contact catalog appears in Outlook in the additional Tasks segment.

Synchronize Outlook with SharePoint External Lists

SharePoint Designer permits you to build SharePoint solutions devoid of the use of any policy. Solutions embrace Line-of-Business data amalgamation, Web distribute, workflows and mutual sites. If you bring into play SharePoint Designer to blueprint an exterior content type, you can harmonize it with Outlook by means of the Business Connectivity Services attribute. To synchronize peripheral content on or after SharePoint Designer, select the content and get on “Connect to Outlook.”

Caution:

During the synchronizing procedure SharePoint may get besmirched and once it does alter, it besomes really very tricky to re-establish it back. In such situations modernized backup files or reinstate files are extremely obliging to get back all unreachable objects from server. But if you have no back-up file then only decision remains is to use SharePoint Repair Tool. This prevailing tool scans the broken database files effectively and upkeep it to recuperate objects that cannot be accessed in MDF database files. SharePoint Recovery Tool allows the user to repossess share point database like tables, labels, documents, indexes, and stored course of action from inaccessible MDF files. It restores shady or deleted database and accumulate the recovered MDF files at detailed spot on the system.

How to USE IT?

Firstly launch the SharePoint Recovery Tool you would find an interface. This interface screen displays two options to recover SharePoint data: ‘Complete Repair’ and ‘Document Recovery’ Select as per your requirement.
If you choose ‘Complete Repair’, the screen will show the options for selecting and searching SQL Server (.MDF) files. Click on ‘Select File’ to select a SharePoint database for repair. If you do not know the actual path of the database which you want to repair, click on the ‘Search File’ to locate the MDF file in a specific drive. After selecting the desired file initiate the scanning process.
After finishing the scan, the software would generate a tree of all SharePoint database tables and will display it in the left pane. You can select the table in the tree and can have the entire preview in the right pane. Then Click on ‘Repair’ to begin repairing for the selected database.
After clicking on ‘Repair’, this dialog box will appear. Specify the SQL Server name or Instance name and the desired destination path. Click on the ‘Browse’ option to choose the destination path. And select ‘OK’ button.
Once this process gets completed, you would find a dialog box that displays this message ‘Recovered file saved at the desired location. This shows that Recovery Process has successfully completed’. And select ‘OK’ button.
You would find another dialog box that asks whether you want to attach the repaired database to the web application. If you click on ‘Yes’ button, the above dialog box will be displayed. In the web application URL type, the name of the corrupt database and SQL Server Instance name. Then Select ‘OK’ button and proceed. When the process gets finished, you would be able to access the repaired database by opening the web application.